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If you’re managing any sort of organization today, you need professional email hosting. Sure, you can use free email services like Gmail and Yahoo Mail, and while you may even be able to set up your Gmail inbox to work with your custom domain email, once you have a few people on your team, it becomes impossible to manage. That’s because the free email services were generally not designed for professional use.
There are some providers of professional-grade email hosting that do offer free, bare-bones email packages, but they’re often restrictive: filled with advertising, provide limited storage, and are unsecured. That’s not really a viable option for an organization that wants its employees and email recipients to take it seriously.
Fortunately, there are several very affordable professional email hosting options, some of which offer free trials, that can help you manage your emails, showcase your domain name, and provide other useful features as well.
Let’s review some of the best cheap email hosting providers on the market today. Below we’ve listed a side-by-side comparison chart of your best options, followed by a more detailed analysis of what each provider offers.
Best Cheap or (Nearly) Free Email Hosting Providers
|Provider||Cost Per Month||Storage||# Email Accts|
|Rackspace||$2.99 (must buy 3+)||25G||1|
Bluehost is a well-known and trusted provider of hosting for those on a tight budget. They offer 24/7 customer service, industry-standard speeds, the requisite security options, and a money-back guarantee.
The best way to take advantage of Bluehost’s low price is to sign up for their web hosting plan, which starts at $2.95 per month. Once you’ve done that, you can use one of their webmail tools, which work like Gmail or Yahoo Mail and let you send and receive emails using your custom domain email address.
If you want a more professional email service, you can also just configure your Bluehost account to work with a different provider like Google Workspace or Office 365, whichever you prefer. This will allow you to still use your custom domain email address, but you’ll get access to a ton of great features for organizing your calendar, managing your documents in the cloud, and working collaboratively with your team. Just note, you will have to pay an additional monthly fee for each email account you use.
- $2.95 per month
- 24/7 Customer Support
- Unlimited email accounts
Google Workspace comes with the benefit of being one of the most trusted email providers on the planet. Purchasing your professional email with them also makes integrating with their other platforms and tools completely seamless.
As with other providers, Google guarantees 99.9% uptime on their servers for business email, including advanced spam filters to minimize time sifting junk email in the inbox. They offer standard security protections to keep data secure and to manage lost or stolen devices. Google plans start at $6 per user per month for one email, including 30G of cloud storage, although you can save some money if you have their promo codes. Unlike other services, they also include 100 participant video meetings.
The next level is Google Workspace Plus for $12 per user with all the same benefits plus 3T of storage per user for files.
- $6 per user, per month
- 30 GB cloud storage per user
- 1 email
- 100 participant video meetings
GoDaddy has more than 18 million users, and as such, it’s one of the most popular domain, email, and web hosting providers globally. Their Email Essentials plan is the entry-level GoDaddy email hosting plan. It starts at $1.99 per email account per month and goes up to $5.99 after one year. With the Essentials plan, you receive online calendars and syncing across all your device as well as 24/7 expert support.
They offer one-click email backup, advanced security, and email archiving to help keep regulated businesses in compliance by storing emails in a secure, easily searchable database.
The second tier Plus plan starts at $3.99 per user per month and includes Microsoft Office 365 and 50G of storage.
- $1.99 per user, per month
- 10G storage space
- 1 email
As with Bluehost, HostGator is a web hosting provider that includes webmail when you sign up for a hosting account. This will allow you to use emails with your custom domain name. For an extra fee, you can also configure your account to work with Google Workspace or Office 365 if you’d like to gain access to their business tools and email interfaces.
HostGator’s claim-to-fame is that their disk space and bandwidth are “unmetered,” which means they don’t limit users to a set amount of storage space each month. Like others, they also offer a 99.9% uptime guarantee, free SSL certificate, WordPress installs, and a free domain for a year. Also, they advertise a 45-day money-back guarantee.
First-year pricing for their basic Hatchling Plan is $2.43, which then goes up to $5.95 per user per month.
- $2.43 per user, per month
- Unlimited storage
- 1 email
Namecheap offers a basic, no-frills email plan at a low cost with easy-to-understand pricing and options and a fair amount of storage for the price.
All plans begin with the first two months free with full functionality, and $0.84 per month per mailbox after that. For each additional email user, you will be charged $0.41 per month. For that price, you receive 5G email storage and 2G file storage, which won’t get you very far but might be ok if you’re just getting started.
Their next-level Pro Plan starts at $1.98 per user per month and comes with 3 emails, 30G email storage, and 15G of storage for files.
- $0.84 first user, per month
- $0.41 for each addition user, per month
- 5G for emails
- 2G for files
Rackspace offers the prerequisite email and calendar tools, and they claim a 100% uptime guarantee with 24/7 support 365 days a year. They offer premium spam and anti-virus protection and a strict ad-free policy.
The basic plan is free for the first 14-days. After that, it costs $1.99 per user per month with 25G of storage. After the first 90 days, it goes up to $2.99 per user. However, Rackspace requires a minimum monthly spend of $10 (3 user accounts).
Rackspace Email Plus includes Mobile Sync capabilities and 30G of online cloud storage for $3.99 per user per month.
Email Archiving and Microsoft Office costs extra.
- $1.99 per user per month with a minimum spend of $10
- 25G storage
Zoho offers a privacy-guaranteed encrypted emails service free from ads. They claim the highest security and email surveillance, with the standard 99.9% uptime guarantee. For regulated businesses or those dealing with sensitive information, it’s an appealing selling feature.
The Forever Free plan is free for up to 5 users and includes 5G of storage per user with an attachment limit of 25MG, which is not enough for most people unless you plan to clean out your inbox every week. The plan also includes one domain but excludes the popular email formats IMAP/ POP mail configurations. That means you cannot use this email hosting package with Gmail or Office 365.
The next level package, Mail Lite, costs $1 per user per month. It includes a 15-day free trial, attachments up to 1G, white labeling, email backup, and more.
- Free for up to 5 users
- 5G of storage per user
- 5 emails
With so many affordable and (almost) free email hosting providers on the market with similar features, the provider you choose will ultimately come down to how much you can pay, your storage needs, the number of email accounts you need, and how picky you are regarding which inbox interface you use. Consider the cost over time versus the entry-level pricing when deciding. Ensure it will have space and the features you’ll need to grow and will allow you to manage your business or organization effectively.